Property Coordinator

Commercial property coordinators sit at the intersection of tenant relations, financial recordkeeping, and vendor oversight. At a firm managing hundreds of millions of square feet across institutional portfolios, that coordination role carries real weight. Lincoln Property Company's San Francisco office is hiring a Property Coordinator to keep the day-to-day mechanics of on-site commercial management running cleanly.

San Francisco's commercial office market has been under significant pressure since 2020, with elevated vacancy across Class A and B buildings pushing owners to tighten operational discipline. In that environment, accurate invoice tracking, timely delinquency reporting, and solid vendor compliance aren't back-office niceties. They're core to protecting NOI on assets where every dollar is scrutinized.

What the Work Actually Looks Like

A typical week in this role pulls in several directions at once. You'll be the first point of contact when tenants call the management office, which means routing issues quickly and knowing when to escalate. Purchase orders move through Workspace from issuance to payment, and you're responsible for tracking them, coding invoices, and flagging anything that stalls. The Chief Engineer will rely on you to update the electrical analysis worksheet as utility invoices arrive, so comfort with spreadsheet work and attention to detail on utility data matters here.

On the financial side, you'll apply tenant rents and open credits, compile tenant billings and miscellaneous charges, and generate aged delinquency reports for the management team. Sending late letters is part of the job. So is helping prepare and administer service agreements and monitoring vendor certificates of insurance for contract compliance. Beyond the financial and vendor work, you'll also coordinate tenant-facing events like holiday gatherings, welcome lunches, and community drives. It's a genuinely broad scope for a coordinator-level role.

What Lincoln Is Looking For

• At least two years of commercial property management experience
• Familiarity with MRI, Workspace, and Yardi
• Working knowledge of accounts payable, accounts receivable, and the monthly commercial accounting cycle
• Comfort reading commercial leases and understanding how lease terms connect to tenant billing
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and PowerPoint
• High school diploma required; associate's or bachelor's degree preferred
• Valid driver's license and reliable transportation

This position is fully in-office during standard business hours. Remote or hybrid arrangements are not available.

Candidates who stand out in roles like this typically bring one thing that's hard to teach: the ability to hold multiple open loops simultaneously without letting any of them drop. Purchase orders, vendor compliance tracking, delinquency follow-up, and event logistics don't pause for each other. The coordinators who thrive are the ones who've already built systems for staying current across all of it, not just the parts they find interesting.

Pay range for this role is $30 to $32 per hour. Lincoln's benefits package includes medical, dental, and vision coverage, a 401(k), and paid time off.