Office Administrative Assistant

Corporate property management offices run on information flow. Residents need answers, vendors need coordination, leadership needs reports ready before they ask for them. This Office Administrative Assistant role at Paragon Properties in Bingham Farms sits at the center of that flow, touching nearly every department in the company.

What the Work Actually Looks Like

You're the first voice a resident hears when they call the office and the first face a visitor sees at the front desk. That's not just customer service. It's brand management. From there, the day branches in a dozen directions: routing maintenance concerns to the right team, pulling together variance reports for leadership, keeping vendor compliance files current, and making sure the conference room is set up before a 9 a.m. meeting anyone forgot to mention until 8:55.

The cross-functional piece is real here. You'll support facilities, HR, accounting, and executive leadership, which means your week will never look exactly the same twice. Some days are heavy on data entry and report compilation in property management software like Yardi. Others are heavy on coordination, onboarding logistics, supply ordering, or drafting notices that go out to residents across Paragon's portfolio.

What Paragon Is Looking For

• High school diploma required; Associate's or Bachelor's degree preferred
• At least two years of administrative or office support experience
• Property management or real estate background is a plus, not a requirement
• Solid command of Microsoft Office, particularly Excel and Outlook
• Yardi experience is preferred but not mandatory
• Strong written communication skills, because resident notices and internal memos both carry the company's name
• Comfortable handling confidential information, including employee files and financial documentation
• This is an on-site role, full-time 40 hours per week

Where Strong Candidates Stand Out

The difference between a good admin and a great one in property management usually comes down to anticipation. Good admins respond. Great ones notice that the vendor certificate of insurance expired before anyone else does, or that a report is due Thursday and the data isn't pulled yet on Tuesday. If you've worked in an environment where the pace shifts without warning and you've learned to triage without being told, that matters here.

Paragon offers a full benefits package including PTO, nine paid holidays, a performance bonus, 401(k) with employer contribution, health coverage with a short waiting period, and a rent discount. The company's stated focus on people, residents, employees, vendors, and ownership alike, suggests an operator that thinks about retention seriously. For someone looking to build a long-term administrative career in the property management industry, this kind of multi-department exposure is genuinely useful. It's the kind of role that teaches you how a property management company actually works, from the inside out.