Multi-Site Property Administrator

What You'll Actually Do

This role sits at the intersection of financial administration, leasing support, and resident relations across multiple properties simultaneously. Prometheus calls this position a Home Base Coordinator rather than a Property Administrator, and that distinction reflects how the work actually runs day to day. You're not supporting a single site. You're managing financial workflows, leasing documentation, and resident communication across a portfolio, which means context-switching is a constant and prioritization is a skill you'll use constantly.

On the financial side, you'll track rent collections, review ledgers for accuracy, process final account statements, and manage invoice workflows. This is detail work that compounds. A missed entry or a ledger discrepancy doesn't stay small. On the leasing side, you'll verify applications, run credit investigations, and produce rental agreement documentation that supports the leasing team as they qualify prospective residents. When the office gets busy, you step into the front line: answering phones, fielding resident questions about policies and deposit charges, and keeping things moving. The role requires you to hold financial accuracy and customer service in the same hand at the same time.

What You Bring

• A working knowledge of housing rental laws and ordinances, particularly relevant in the Bay Area's heavily regulated market
• Experience in customer-facing roles where problem resolution was part of the job, not an exception to it
• Comfort with financial record-keeping and attention to detail at the transaction level
• Strong written and verbal communication skills, since you'll be the point of contact for residents who are often frustrated or confused
• A high school diploma or GED is required; a bachelor's degree is preferred
• Experience in property management is helpful but not required. Prometheus has a stated history of hiring across industries

Context Worth Knowing

Prometheus is the largest privately held apartment owner in the San Francisco Bay Area, with over 13,000 units across Silicon Valley, Portland, and Seattle. They're vertically integrated, meaning acquisitions, development, value-add renovations, and property management all operate under one roof. For someone in this role, that structure matters: you're working inside a company where operational decisions connect directly to ownership decisions, which creates more visibility into how a portfolio actually runs than you'd typically get at a third-party management firm.

What separates strong candidates from average ones here isn't any single technical skill. It's the ability to manage multiple open threads without letting the detail work suffer. Multi-site administration means you'll rarely have a day with a single focus. The candidates who grow fastest in roles like this are the ones who build systems for themselves, whether that's how they track open invoices or how they triage resident calls during peak hours. That self-organization habit is something this role will test from week one and develop considerably over time.

The pay range runs from $31.50 to $38.00 per hour, with a discretionary annual bonus and additional incentive opportunities including referral, lease-up, and training coach bonuses. Benefits include fully company-paid medical, vision, and dental coverage for eligible employees and dependents, a 401(k) with employer matching, educational assistance, and tenure-based housing discounts. The role is based in Mountain View, California.