Lease Administrator

Lease administration is detail work at its core. If you thrive on accuracy, catch errors others miss, and find satisfaction in keeping complex records clean and current, this role at Lincoln Property Company in Nashville puts those skills to daily use. It's not a glamorous position, but for someone who genuinely enjoys the data and documentation side of commercial real estate, it's substantive and stable work.

Where Your Skills Actually Get Used

The majority of your time goes toward lease abstracts and database integrity. You'll prepare and edit abstracts, verify data pulled from paper and electronic sources, and make sure lease files meet institutional-quality standards. That last phrase matters here. Lincoln manages commercial portfolios on behalf of institutional clients, which means the accuracy bar is high and the paper trail has to be clean. A miskeyed commencement date or a missed amendment can create real downstream problems for accounting and legal teams.

You'll also handle monthly production and tracking reports, maintain a daily lease document tracker, and process client-specific reporting. The work requires you to read and interpret actual legal documents, including lease agreements, amendments, subordination agreements, and title commitments. You don't need to be an attorney, but you need to be comfortable with legal language and know when something looks off.

This is a fully in-office role in Nashville. No hybrid, no remote option. Standard business hours, desk-based work, with occasional cross-functional communication with property managers, accounting personnel, area managers, clients, and outside legal counsel.

What the Role Requires

• High school diploma or GED required; associate degree or higher preferred
• At least two years of database administration or commercial real estate experience
• Experience with Yardi, MRI, or Visual Lease is a real advantage
• Strong Excel and Word skills, plus comfort learning new lease administration software
• Ability to read and interpret lease documents and legal agreements
• Property management or real estate accounting background preferred
• Solid math comprehension for tracking and reporting functions
• Background check required prior to start

What Separates Strong Candidates Here

The difference between someone who does this job adequately and someone who does it well usually comes down to two things: proofing instincts and communication. You're going to be the person catching data discrepancies before they reach a client report. That requires a genuine habit of double-checking your own work, not just a line on a resume about attention to detail. The communication piece matters too because you'll interact across disciplines, including legal counsel and clients, not just internal staff. Being clear and professional in writing without over-explaining is a real skill in this context.

Lincoln's commercial portfolio spans more than 680 million square feet across multiple asset types and geographies. Working inside that infrastructure gives you exposure to how institutional-grade lease administration actually functions at scale, which is a meaningful credential if you're building a career in commercial real estate operations or real estate accounting.