Assistant Property Manager

Commercial property management runs on details. Vendor invoices that need review before payment, CAM reconciliations that have to be accurate before they go to tenants, monthly reports that clients expect on time regardless of what else is happening at the property. The Assistant Property Manager role exists to make sure none of that falls through the cracks, and to give a capable person real exposure to how a commercial asset actually operates.

Lincoln Property Company is one of the largest private real estate firms in the country, managing commercial portfolios across office, retail, industrial, and several other asset types. This position supports a Property Manager (or multiple managers) at a property or portfolio in Oakland, and it's fully in-office. The work is hands-on and site-specific.

What the Work Actually Looks Like

A typical week will pull you in several directions at once. You'll be reviewing vendor invoices for accuracy, checking that payments align with contract terms and approval limits. You'll assist in drafting tenant billings, reviewing aging reports, and keeping an eye on collections. CAM reconciliations and operating expense recovery charges require you to collect data carefully and understand how lease language translates into actual charges. You'll coordinate with lease administration and accounting when leases are set up or modified, and you'll help prepare monthly reporting packages that meet client requirements.

On the physical side of the role, you'll do property inspections, help maintain vacant spaces in tour-ready condition, and coordinate tenant move-ins and move-outs including walk-throughs with the Property Manager and tenant improvement teams. You'll also help coordinate vendor deliveries, manage contract documents and purchase orders, and assist with bidding for property services.

Emergency preparedness is part of the job too. You'll help develop response plans, make sure resources and backups are in place, and assist with organizing drills. After-hours availability is expected when emergencies or client needs arise. That's worth being clear-eyed about before applying.

What Lincoln Is Looking For

• A bachelor's degree is preferred, combined with one to two years of related experience. A strong mix of experience without a degree is considered.
• Direct experience with commercial office, retail, or industrial properties is a significant advantage over candidates coming from multifamily or residential backgrounds.
• Solid working knowledge of Microsoft Office, especially Excel, given the financial calculations involved.
• Clear written and verbal communication skills. You'll be talking to tenants, vendors, clients, and internal teams regularly.
• Comfort with financial concepts: percentages, discounts, markups, and reading through financial reports without needing every term explained.
• Strong organizational habits. The volume of documents, approvals, and communications in commercial PM is real.
• Ability to travel between assigned properties as needed and work on-site full-time.

The candidates who tend to do well in roles like this aren't just good at following checklists. They catch a billing discrepancy before it becomes a tenant dispute. They know when to escalate and when to handle it. Commercial tenants have in-house real estate teams and legal counsel; sloppy communication or inaccurate charges get noticed fast. Precision and follow-through matter more here than they do in most entry-level property management roles.

The pay range is $80,000 to $95,000 annually. This is a full-time, in-office position. No remote or hybrid option is available.