Administrative Assistant

Property Management Associates has been running residential and commercial portfolios across greater Los Angeles County for over 30 years. This administrative role sits at the center of that operation, supporting both the residential department and the company's COO directly. That dual support structure means the work is genuinely varied, and the pace reflects it.

Day to day, you'll keep training schedules organized across the residential division, maintain spreadsheets that feed into reporting, and manage online advertising content for the portfolio. You'll also handle utility account setup and conduct utility audits, which requires attention to billing detail and a comfort with numbers even if you're not in an accounting role. The position puts you in contact with a wide range of people: site staff, corporate team members, vendors, residents, and property owners. That's a lot of different communication styles and expectations to manage in a single workday.

Honestly, the job has real administrative weight to it. Deadlines are firm, the COO's needs don't always align with a predictable schedule, and keeping spreadsheets accurate across a large residential portfolio is the kind of work that punishes distraction. If you're someone who finds that kind of precision satisfying rather than draining, this role is probably a good fit. If you prefer loosely structured days, it's probably not.

One thing worth knowing: administrative roles at full-service property management companies with portfolios this size tend to build transferable skills quickly. You get exposure to operations, owner communication, leasing systems, and financial tracking at a scale that smaller shops can't offer. People who start here often move into coordinator or property manager roles within a few years, especially at a company that says directly it invests in staff growth.

What You Bring

• Intermediate to advanced Microsoft Office and Outlook skills (this is a real requirement, not a formality)
• Strong written and verbal communication, you'll be writing and speaking to everyone from maintenance staff to property owners
• Genuine organizational discipline and the ability to meet firm deadlines without being managed toward them
• Comfort navigating online platforms and managing digital content
• Bilingual Spanish is a plus given the LA market

Compensation runs $25 to $28 per hour. Full-time employees receive medical, dental, vision, and life insurance with an employer contribution, a 401(k) with company match, short and long-term disability coverage, and a solid PTO package that includes vacation, sick time, personal days, holidays, and parental leave. Fridays end an hour early, which is a small but genuine quality-of-life detail. The Culver City location keeps you close to the westside without the Santa Monica price tag.