Lease Administrator

Lease administration sits at the intersection of legal interpretation, data integrity, and portfolio oversight. At a firm like Lincoln Property Company, which manages commercial assets across multiple asset classes and hundreds of millions of square feet, the accuracy of lease data directly shapes how clients, accounting teams, and asset managers make decisions. This role gives you a clear window into how that infrastructure actually works.

What the Work Involves

Day-to-day, you'll spend meaningful time inside database systems, pulling lease documents, abstracting key terms, and making sure the data that lives in platforms like Yardi, MRI, or Visual Lease reflects reality. That means reading lease agreements, amendments, subordination agreements, and title commitments closely enough to catch discrepancies before they become reporting errors. You'll maintain a daily lease document tracker, handle monthly production reporting, and build out the property database so every asset in the portfolio has complete, current records that meet institutional standards.

You'll also serve as a point of contact across a broad group: property managers, accounting staff, area managers, clients, landlords, and outside legal counsel. The communication load here is real. You're not just organizing files; you're fielding questions from people who rely on the accuracy of what you've recorded to do their own jobs well.

The position is remote, with a requirement that you live within two hours of Charlotte, NC. You'll come into the office once per quarter, which means the rest of the time your organizational habits and communication discipline carry the work.

What You'll Need Coming In

• At least two years of database administration experience, or equivalent time in commercial real estate administration
• The ability to read and interpret legal lease documents, including amendments and subordination agreements
• Proficiency in Word and Excel, and working knowledge of at least one property management accounting platform (Yardi, MRI, or Visual Lease preferred)
• Strong attention to detail, particularly in proofreading documents for completeness and accuracy
• A high school diploma or GED at minimum; an associate degree or higher is preferred
• Property management or real estate accounting background is a plus

Where This Role Can Take You

Lease administration is one of the better training grounds in commercial real estate for people who want to grow into asset management, property accounting, or portfolio analyst work. The skill set you build here, reading legal documents critically, maintaining institutional-grade records, and communicating across disciplines, transfers directly into more senior roles on the operations or finance side of a portfolio. Candidates who distinguish themselves tend to be the ones who treat the database as a living document rather than a filing cabinet: they flag inconsistencies proactively, ask clarifying questions early, and understand that a wrong lease commencement date has downstream consequences in billing and reporting. If that kind of precision is where you naturally focus, this role rewards it.