Lease Administrator

Lease administration sits at the intersection of legal documents and live data, and in a portfolio of any real scale, the gap between what a lease says and what the system reflects can cost real money. Lincoln Property Company's commercial platform manages well over 700 million square feet across institutional clients, which means their lease admin function isn't a back-office afterthought. It's a core data integrity role.

This position supports the lease administration department in their Washington, DC office, working under the Leasing Manager to keep lease records accurate, current, and audit-ready. The role is fully in-office, standard business hours, no exceptions noted.

The Day-to-Day

Most of your time goes toward abstracting and verifying lease documents: pulling critical dates, clauses, and financial terms from executed leases and amendments, then confirming that information is correctly entered into the database. You'll maintain a daily lease document tracker, run monthly production and tracking reports, and process client-specific reporting requirements. When property managers, accounting staff, area managers, or outside counsel need lease data, you're the one who retrieves it and makes sure what they get is accurate.

You'll also maintain the portfolio-wide property database, ensure lease files meet institutional quality standards, and participate in team meetings. Vendor and client communication is part of the job, written and verbal, so the ability to communicate clearly across organizational levels matters here.

What This Role Requires

• At least two years in database administration or commercial real estate, with property management or real estate accounting experience preferred
• Genuine comfort reading lease agreements, amendments, subordination agreements, and title commitments (not just skimming them)
• Proficiency in Word and Excel, plus working knowledge of Yardi, MRI, or Visual Lease
• Strong attention to detail and solid math comprehension
• High school diploma required; associate's degree or higher preferred
• Ability to pass a criminal background check

The salary range for this position is $85,000 to $95,000. Benefits include medical, dental, and vision coverage, 401(k) with traditional and Roth options, flexible time off, paid sick leave, company-paid life insurance and long-term disability, and an employee assistance program.

One honest note on what separates strong candidates here: it's not just data entry speed. The better lease administrators we've seen are the ones who catch a discrepancy between a lease abstract and the underlying document before it becomes a reporting error or, worse, a billing dispute with a tenant. If you're the kind of person who notices when something doesn't quite add up and follows it through, that instinct will serve you well in this role. Lease admin done well is unglamorous and genuinely important.