Assistant Property Manager

Commercial property management runs on a lot of moving parts that most people don't see: vendor invoices that need to match the management agreement, CAM reconciliations that have to tie out to the penny, lease admin that ripples across multiple systems when a tenant changes their space. The Assistant Property Manager role at Lincoln Property Company in Gainesville exists to keep those parts moving accurately, and to back up the Property Manager across a commercial portfolio that can include office, retail, and industrial assets.

What the Work Actually Looks Like

A significant portion of this job lives in the details. You'll review vendor invoices for compliance with authorization limits and the management agreement before approving payment. You'll pull together monthly reports and budget packages that go to clients, so accuracy and timing both matter. Operating expense reconciliations (CAM/OpX) are part of the scope, coordinated with the accounting team. Lease administration runs through this role too: setting up leases, processing changes, and keeping reporting current across applicable systems.

On the operations side, you'll coordinate tenant move-ins and move-outs, participate in walk-throughs with the Property Manager and tenant improvement teams, and handle regular property inspections. This is a 100% in-office, in-person role. You're expected to travel to assigned properties, which means the job has a physical rhythm to it beyond the desk work.

Lincoln also expects this role to support procurement and bidding activities and to contribute to emergency response planning. If you have direct reports, you'll be responsible for their work direction and performance. That's a real management responsibility, not a footnote.

Who Fits This Role

• Bachelor's degree preferred, with 1 to 2 years of related property management or real estate experience. Equivalent combinations of education and experience are considered.
• Intermediate to advanced proficiency with Microsoft Office Suite
• Familiarity with AP and CMMS systems is a plus
• Comfortable working with financial terms and doing basic financial analysis, including percentages and reconciliations
• Strong written and verbal communication skills, including the ability to handle tenant issues with a professional tone
• Must be authorized to work in the U.S. without visa sponsorship

What separates candidates who thrive here from those who struggle: the ability to manage competing deadlines without letting details slip. Commercial property management at a firm like Lincoln means client-facing reporting with real consequences if numbers are late or wrong. If you're organized, comfortable in financial documents, and don't need a lot of hand-holding once you understand a process, this role suits you. If you're early in your career and want structured exposure to how a large institutional portfolio actually operates, this is a solid entry point. The skills you build here, CAM reconciliation, lease admin, vendor management, client reporting, transfer directly to a Property Manager role down the road.