School Business Manager

QUALIFICATIONS AND DUTIES OF THE BUSINESS MANAGER

POSITION: BUSINESS MANAGER (Licensed Administrator)

QUALIFICATIONS:

1. Licensed Degree in Business Administration and experience in Public School Financial matters.
2. Knowledgeable in Administration and General Management of school financial affairs in accordance with local, state and federal requirements.
3. Knowledgeable in using a computer.
4. Competencies in handling all financial affairs of the Business Office.

REPORTS TO: Superintendent

SUPERVISES: Business Office Accounting Managers, Transportation and other personnel assigned to work under her supervision and/or to the Business Office.

JOB GOAL: To manage the entire financial and business affairs of the District for accountability and in such a way as to provide the best possible educational services with the financial resources available.

PERFORMANCE RESPONSIBILITIES:

1. Assist and act in a confidential capacity with respect to a person who determines and effectuates management procedures or school board policy.
2. Carry out the approved school board policies, supervise and oversee the Over-all management of the financial affairs of the school district Budget.
3. Assumes responsibilities to develop the district budget with input from the Employees, parents, students, community and instructional leaders for the Superintendent’s consideration and School Board of Education approval.
4. Assumes responsibilities for budget development and long-range financial plan based on a District-Wide Needs Assessment and future growth.
5. Develop a Manual of Financial Procedures as a Business Office Guide, establish and supervise a program of accounting adequate to record in detail all money and credit transactions. Also prepare a reasonable timetable or schedule reflecting when reports/statements/cash requests are due.

6. Supervises/Oversees all accounting operations including operational/federal/private and state categorical funding, to assure that adequate controls and proper recordings are maintained including but not limited to; payroll/insurance, workmen’s compensation, unemployment insurance, bills payable, cafeteria, and activities.
7. Prepare and submit all state fiscal reports.
8. Generates all financial reports and post revenues.
9. Reviews for accuracy all financial reports/statements and other items submitted to the bank(s), state and county offices, PED/governmental Offices and/or non-profit organizations.
10. Initiate and verify cash requests, supervises the collection, safe keeping and distribution of all funds; reviews all contracts applicable to assignments and submits all reports, items, documents, statements to the proper agencies.
11. Perform duties assigned to his/her accounting managers in their absence, or as the need arises, and/or may delegate such duties to other accounting managers on a “Team Effort Concept” through cross training in order to maintain a smooth operation.
12. Supervises and directly carries out duties and/or assist the accounting managers assigned to supportive services which include: inventory, property control, purchasing, bills payable, payroll, property insurance’s, insurance’s, real estate, rentals, lease agreements, accounting, procurement, transportation, maintenance, capital outlay, warehouse supplies/equipment food services, and other business services.
13. Procure/purchase with the Superintendent’s approval in accordance with School Board Policies and Procedures.
14. Administer a budget control system for the district and arrange for the internal auditing of all school accounts.
15. Have bi-weekly morning meetings for effective communication and planning.
16. Train assigned personnel, conduct on-going needs assessment of assigned personnel for continuous training, supervise, evaluate and develop growth plans to help employees to perform to their best abilities in their capacities; and establish a pleasant, positive and productive working

relationship and work environment with co-workers and subordinates.

17. Act as a Financial Adviser to the Superintendent in all questions relating to the business, financial affairs, expenditures, investments and the financial status of each funding program and of the school district.
18. Assures the Superintendent and Board of Education that revenues are expended correctly.
19. Provide Directors/Coordinators/Principals/Board of Education/Superintendent with a print-out reflecting a running balance of revenues, expenditures, encumbrances and balances on a

monthly basis and/or as requested.

20. Responsible for 910-B, Revenue Worksheet based on enrollment.
21. Responsible for enrollment membership, actual and projected, through ADS/PowerSchool.
22. Compile statistics and/or gather such other data as the Superintendent and/or his/her designee may require for governmental agencies and/or other projects.
23. Prepare and finalize salary endorsements and adjustments reflecting deductions as applicable.

Responsible for the recording and accounting for the salaries and benefits inclusive of workmen’s compensation and unemployment insurance of all persons employed by the school district.

24. Present the district’s monthly financial reports inclusive of transfers, increases, decreases, comparison to budgets and other financial routine matters at a Board Meeting.
25. At the request of the Superintendent, interview and make recommendations on employment, re-employment, discharge and termination for the Superintendent’s consideration.
26. Communicate with the district auditor, State Auditor, PED Auditor and Federal Programs Auditor, annually and respond to their inquiries.
27. Interpret the financial concerns of the district to the Superintendent/Board/ and Budget Committees.
28. Review five (5) year Facility Needs Assessment and Improvement Plan/Program for ongoing budget appropriation(s).
29. Provide on-going training to all assigned personnel for maximum effectiveness on Accounting Software or modified version and other topics reflected on needs assessment inclusive of personal computer and Electronic Mail.
30. Supervise and oversee all district financial resources accounting operations State, Federal and Private for compliance and accountability purposes.
31. Generate annual overview of all business reports and timelines.
32. Attend all board meetings and report on the district’s financial status and other financial matters of the school district, as requested by the Superintendent.
33. Calendar responsibilities, (create a calendar committee, run agenda, meeting and surveys as needed) create a calendar for all job groups, and get approval from the superintendent.
34. Perform other tasks and assume such other responsibilities as the Superintendent may assign or delegate.

TERM OF EMPLOYMENT: 190 (10-hour days)

SALARY: To be established by the Superintendent on an annual basis.

EVALUATION: Performance will be evaluated in accordance with provisions or Board Policy. To be evaluated by the Superintendent.