Property Administrator

Commercial property administration is one of those roles that holds a management office together, even though it rarely gets the credit. When purchase orders go untracked, invoices pile up uncoded, and delinquency reports don't land on the right desks, everything downstream suffers. Lincoln Property Company is looking for someone to keep that engine running at one of their Dallas properties.

Lincoln manages an enormous commercial portfolio across asset types, and their Dallas presence is substantial. This is a full-time, in-office role supporting on-site property management for what will almost certainly be a commercial office asset. If you're expecting flexibility on the in-office requirement, this isn't the right fit.

What the Day Actually Looks Like

A big part of this job lives in Workspace and MRI. You'll be coding invoices, issuing and tracking purchase orders, and making sure nothing falls through the cracks between receipt and payment. The Chief Engineer will lean on you to keep the electrical analysis worksheet current as utility invoices come in. That's a small but telling detail: this role sits at the intersection of accounting and operations, not just one or the other.

On the tenant side, you're handling incoming calls, responding to routine inquiries, applying rents and open credits, and compiling tenant billings. You'll run aged delinquency reports and send late letters when needed. There's also a softer side to the job: coordinating tenant events, blood drives, welcome lunches, that kind of thing. It sounds minor, but tenant relations in commercial management is a real part of retention, and someone has to own it.

• Minimum two years of commercial property management experience
• Hands-on experience with MRI, Workspace, or Yardi
• Solid grounding in accounts payable, accounts receivable, and the monthly accounting cycle
• Familiarity with commercial leases and how tenant billings actually work
• Proficiency in Excel, Word, and PowerPoint
• High school diploma required; an associate's or bachelor's degree is preferred
• Valid driver's license and reliable transportation

What Separates Strong Candidates Here

The difference between someone who does this job adequately and someone who excels at it usually comes down to one thing: proactive tracking. Purchase orders get issued constantly in commercial management, and the people who stand out are the ones who don't wait to be asked whether a PO has been matched to an invoice. They already know, and they've already flagged the problem. If your instinct is to build a system before things get disorganized rather than after, that matters a lot here.

Experience with tenant billings and an understanding of how commercial leases structure charges (base rent, operating expenses, miscellaneous charges) will also make you significantly more useful than a candidate who only has residential or general office admin experience. Lincoln operates at institutional scale, and their clients expect a certain level of sophistication in how their properties are run. This role is a meaningful entry point into that world, and for the right person, it's a realistic path toward a Property Manager position over time.