Commercial Property Manager

DUTIES AND RESPONSIBILITIES:

Daily Property Management activities:

Oversee and ensure completion of required inspections, including but not limited to:
backflow devices, fire alarm and sprinkler systems, vacant space conditions.
Maintain property management calendar.
Resolution of issues brought to Landlord’s attention.
Resolution of escalated after hours’ emergency issues (i.e. fire alarms) including 24
hours on-call availability.
Accurately track all issues and events in department database

On-site activities

Regular travel to properties in order to meet contractors, inspect the physical asset and
maintain tenant relations.
Gather and document existing conditions about the physical asset that will be used to determine capital spending and future budgets.

Contract Management
Bid and execute maintenance contracts for items including trash removal, sweeping,
snow removal, landscaping, fire alarm monitoring.
Maintain cost database for use in comparison pricing and estimating.
Oversee contractors to ensure completion and quality of work.
Manage small tenant fit-out projects with new leases and lease renewals.
Assist VP with new business development opportunities.
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QUALIFICATIONS:

Associate’s Degree (AA) or equivalent from a two-year college or technical school
with a concentration in Business, Project Management or other related field.Two to Four years’ experience in facility/property management, construction, project management, or related field.

Strong working knowledge of retail property operations and building systems.

Proven experience managing vendors and overseeing maintenance and capital work
Highly organized, deadline-driven, and comfortable working independently
Valid driver’s license and ability to travel locally within Northern Indiana
Microsoft Office Suite

Preferred:
Five or more years’ experience in facility/property management, construction,
project management, or related field.

Two or more years’ experience in retail operations.
MRI, Avid, etc.

COMPETENCIES:

Cost Consciousness - Works within approved budget; Develops and implements cost
saving measures; Contributes to profits and revenue; Conserves organizational
resources.

Customer Service - Manages difficult or emotional customer situations; Responds
promptly to customer needs; Solicits customer feedback to improve service; Responds to
requests for service and assistance; Meets commitments, organization through outside activities; Supports affirmative action and respects diversity.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and
analyzes information skillfully; Develops alternative solutions; Works well in group
problem solving situations; Uses reason even when dealing with emotional topics.

Project Management - Develops project plans; Coordinates projects; Communicates
changes and progress; Completes projects on time and budget; Manages project team
activities.

Safety and Security - Observes safety and security procedures; Determines
appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses
equipment and materials properly.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Frequently required to stand.
Frequently required to walk.
Frequently required to sit.
Continually required to utilize hand and finger dexterity.
Occasionally required to climb, balance, bend, stoop, kneel or crawl.
Continually required to talk or hear.
Occasionally works in high, precarious places.
Frequently exposed to outside weather conditions.