Assistant Property Manager

What You'll Actually Do

This role sits at the operational center of commercial property management. You'll support the Property Manager across a property or small portfolio that may include office, retail, or industrial assets in the Wakefield, MA area. The work spans financial reporting, lease administration, vendor oversight, and tenant relations simultaneously, and you're expected to hold multiple threads without dropping any.

On the financial side, you'll help prepare monthly reports and budget packages, review vendor invoices for accuracy and compliance with the management agreement, and take the lead on collecting data and drafting CAM and operating expense reconciliations in coordination with the accounting team. Lease administration is a core function here: setting up leases in applicable systems, processing changes, and keeping reporting current. You'll also coordinate tenant move-ins and move-outs, participate in walk-throughs, and contribute to emergency preparedness planning. Vendor bidding and procurement support round out the scope. This is a 100% in-office position at the property.

What You Bring

• A bachelor's degree or a combination of education and hands-on experience that adds up to real commercial property knowledge
• One to two years in commercial real estate operations, with exposure to office, retail, or industrial preferred
• Intermediate to advanced Microsoft Office skills, particularly Excel for financial calculations and reporting
• Familiarity with accounts payable and CMMS platforms
• The ability to read and work with financial terms: percentages, reconciliations, basic variance analysis
• Clear written and verbal communication, especially when addressing tenant concerns or coordinating with vendors
• Strong organizational habits and a track record of delivering on deadlines

Where This Role Fits in the Craft

The assistant property manager position in commercial management is genuinely a proving ground. The skills you'll use from day one include tenant communication, invoice review, and lease administration accuracy. The skills you'll build here are harder to teach: reading a T-12 with enough context to ask the right questions, managing vendor relationships under budget pressure, and developing the judgment to escalate a tenant issue versus handle it yourself. Those are the instincts that distinguish a strong APM candidate from someone who can follow a checklist.

Lincoln Property Company operates at significant scale nationally, which means you're working within established systems and processes while still having room to grow. For someone who wants to move toward a full Property Manager role on commercial assets, this kind of structured environment with mentorship and training access is a practical path forward. The CAM reconciliation work alone, done well, builds a skill set that translates directly to any commercial PM role regardless of asset type.