Administrative Assistant

The Skills This Role Runs On

Administrative work at a large real estate firm demands a specific combination of organizational precision and communication fluency. This role at Lincoln Property Company's Humble, TX office puts both to work every day. You'll manage calendars and coordinate meeting logistics for a team, which sounds straightforward until competing deadlines and shifting priorities require you to make judgment calls without being asked. You'll draft and proofread correspondence and memos, process invoices and expense reports, maintain filing systems, and handle department purchase orders. The throughline across all of it is accuracy. Errors in data entry, invoice processing, or correspondence reflect directly on the team you support.

Proficiency in Microsoft Office, particularly Word, Excel, and Outlook, is a real requirement here. Calendar management and internal coordination run through Outlook. Reports and correspondence go through Word. Expense tracking and departmental data often live in Excel. If you can move fluidly across all three without friction, you'll spend less time on mechanics and more time on the actual work.

What the Day-to-Day Looks Like

On a typical morning, you might reconcile a purchase order, confirm room bookings for two afternoon meetings, and route a memo for signatures before noon. Onboarding support for new team members adds another layer when it's active. Order and supply tracking for the office is an ongoing task with no clear finish line. The role is fully in-office during standard business hours, so the rhythm is consistent and structured.

Lincoln operates across a broad portfolio including multifamily, commercial, industrial, and mixed-use assets. That scope means the team you're supporting may work across multiple asset types or client relationships simultaneously. Background in commercial real estate is a genuine advantage here because the vocabulary and workflow expectations differ from general corporate admin. You'll encounter terminology related to property operations, client reporting, and leasing activity. Familiarity with that context reduces the learning curve.

What Sets Strong Candidates Apart

Two years of administrative or clerical experience is the baseline. What separates candidates who do well in this environment is the ability to manage a varied workload without waiting for someone to sequence it for them. Lincoln describes its culture as encouraging an entrepreneurial mindset, and even in an administrative function, that means taking ownership of your workload and flagging problems early rather than waiting for direction on every task.

• High school diploma or equivalent required
• 2+ years of administrative or clerical experience
• Commercial real estate experience preferred
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to prioritize independently across multiple concurrent tasks
• Must be authorized to work in the United States without visa sponsorship

Lincoln offers a full benefits package including medical, dental, and vision coverage, a 401(k) with traditional and Roth options, flexible time off, paid sick leave, and company-paid life insurance and long-term disability coverage.